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Classify & protect by using Azure Information Protection. Applies to: Active Directory Rights Management Services, Azure Information Protection, Windows 1. Windows 8. 1, Windows 8, Windows 7 with SP1. The easiest way to classify and protect your documents and emails is when you are creating or editing them from within your Office desktop apps: Word, Excel, Power. Point, Outlook. However, you can also classify and protect files by using File Explorer. This method supports additional file types and is a convenient way to classify and protect multiple files at once.
This method supports protecting Office documents, PDF files, text and image files, and a wide range of other files. If your label applies protection to a document, the protected document is not suitable to be saved on Share. Point or One. Drive.
These locations do not support the following for protected files: Co- authoring, Office Online, search, document preview, thumbnail, and e.Discovery. Files that are protected are safe to share with others. Nuremberg Trials Of Nazi War Criminals Captured .
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For example, you attach the file to an email. If you regularly share files with people outside your organization, your administrator might have configured a label for you that sets protection such that these people can read it. Alternatively, you can use your Office app to set custom permissions or use File Explorer to set custom permissions for a file before you share it. If you set your own custom permissions and the file is already protected for internal use, first make a copy of it to retain the original permissions. Then use the copy to set the custom permissions. When the file is protected with your custom permissions, use your standard sharing mechanism to share the file. If this is the first time that these people that you are sharing with have received a protected file, they might need instructions to view it.
For these people, you can copy and past the following message: I've protected this file with Microsoft Azure Information Protection. For first time use, see these instructions. Using Office apps to classify and protect your documents and emails. Use the Azure Information Protection bar and select one of the labels that has been configured for you. For example, the following picture shows that the document hasn't yet been labeled because the Sensitivity shows Not set.
To set a label, such as "General", click General. If you're not sure which label to apply to the current document or email, use the label tooltips to learn more about each label and when to apply it. If a label is already applied to the document and you want to change it, you can select a different label. If the labels are not displayed on the bar, first click the Edit Label icon, next to the current label value. Tip. You can also select labels from the Protect button, on the File tab. In addition to manually selecting labels, labels can also be applied in the following ways: Your administrator configured a default label, which you can keep or change.
Your administrator configured recommended prompts to select a specific label when sensitive data is detected. Download Driver Logitech Wireless Gamepad F710 How To Use . You can accept the recommendation (and the label is applied), or reject it (the recommended label is not applied).Exceptions for the Azure Information Protection bar.Don't see this Information Protection bar in your Office apps?Is the label that you expect to see not displayed on the bar?If your administrator has recently configured a new label for you, try closing all instances of your Office app and reopening it.This action checks for changes to your labels.
If the missing label applies protection, you might have an edition of Office that does not support applying Rights Management protection. To verify, click Protect > Help and Feedback.
In the dialog box, check if you have a message in the Client status section that says This client is not licensed for Office Professional Plus. The label might be in a scoped policy that doesn't include your account. Check with your help desk or administrator.
Set custom permissions for a document. You can specify your own protection settings for documents rather than use the protection settings that your administrator might have included with your selected label. On the Home tab, in the Protection group, click Protect > Custom Permissions: Note that any custom permissions that you specify replace rather than supplement protection settings that your administrator might have defined for your chosen label. In the Microsoft Azure Information Protection dialog box, specify the following: Protect with custom permissions: Make sure that this is selected so that you can specify and apply your custom permissions. Clear this option to remove any custom permissions. Select permissions: If you want to protect the file so that only you can access it, select Only for me. Otherwise, select the level of access that you want people to have.
Select users, groups, or organizations: Specify the people who should have the permissions you selected for your file or files. Type their full email address, a group email address, or a domain name from the organization for all users in that organization. Note that personal email addresses are not currently supported. If you have the current preview version of the client, you can also use the address book icon to select users or groups from the Outlook address book. Expire access: Select this option only for time- sensitive files so that the people you specified will not be able to open your selected file or files after a date that you set.
You will still be able to open the original file but after midnight (your current time zone), on the day that you set, the people that you specified will not be able to open the file. Click Apply and wait for the Custom permissions applied message. Then click Close.
Safely sharing by email. When you share Office documents by email, you can attach the document to an email that you protect, and the document is automatically protected with the same restrictions that apply to the email. However, we recommend that you protect the document first, and then attach it to the email. Protect the email as well if the email message contains sensitive information.
Two benefits of protecting the document before you attach it to an email: You can track and if necessary, revoke the document after you have emailed it. You can apply different permissions to the document than to the email message. Using File Explorer to classify and protect files.
When you use File Explorer, you can quickly classify and protect a single file, multiple files, or a folder. When you select a folder, all the files in that folder and any subfolders it has are automatically selected for the classification and protection options that you set. However, new files that you create in that folder or subfolders are not automatically configured with those options. When you use File Explorer to classify and protect your files, if one or more of the labels appear dimmed, the files that you selected do not support classification.
For these files, you can select a label only if your administrator has configured the label to apply protection. Or, you can specify your own protection settings.
Some files are automatically excluded from classification and protection, because changing them might stop your PC from running. Although you can select these files, they are skipped as an excluded folder or file.
Examples include executable files and your Windows folder. The admin guide contains a full list of the file types supported and the files and folders that are automatically excluded: File types supported by the Azure Information Protection client. To classify and protect a file by using File Explorer. In File Explorer, select your file, multiple files, or a folder.
Right- click, and select Classify and protect. For example: In the Classify and protect - Azure Information Protection dialog box, use the labels as you would do in an Office application, which sets the classification and protection as defined by your administrator. If none of the labels can be selected (they appear dimmed): The selected file does not support classification but you can protect it with custom permissions (step 3). For example: If you do not see labels but an option for Company pre- defined protection in this dialog box: The client is running in protection- only mode. Either select a template to apply protection that your administrator has configured for you, or, select Custom permissions to specify your own protection settings and go to step 4.